What is it?
If you have inadvertently used the Travel and Expense Corporate Card or the Columbia Air / Rail Central Pay mechanism for the purchase of a Personal or Non-Reimbursable item, you must reconcile the purchase in Concur as Personal / Non-Reimbursable.
If the Report Total summary shows an Employee Owes balance after you click Submit on your Expense Report, you must reimburse the University for the amount of the balance within 20 days from the trip end date or 20 days from the transaction date for business expenses.
Note: Personal use of the Corporate Card or Columbia Air / Rail Central Pay may result in an infraction and trigger a discussion with the DPAD regarding term of suspension or revocation.
Who’s it for?
Travel and Expense Corporate Card holders that have inadvertently purchased a Personal or Non-Reimbursable item with their card or Concur Travel users who used the Columbia Air / Rail Central Pay mechanism for a personal or non-reimbursable transaction.
How do I do it?
To reconcile a Personal or Non-Reimbursable transaction:
1. In your Expense Report, click Add Expense and select the relevant transaction from Available Expenses.