Hotels
Find the requirements and restrictions when booking hotels.
Details
Columbia has negotiated preferred rates with select hotels in New York City. These properties are available when booking through Concur Travel or Direct Travel.
Preferred Hotels for New York City
- The Belleclaire*
- The Edison*
- The Arthouse*
- The Warwick New York
- The Lucerne
- The Edge
- The Radio*
- The Aloft Harlem
* Columbia’s negotiated rate includes complimentary breakfast at these hotels.
Additional NYC Hotel Options
Through Columbia's chain-wide agreement with Millennium Hotels & Resorts, negotiated rates are also available at the following New York City properties:
- Millennium Hotel Broadway Times Square
- Millennium Premier New York Times Square
- M Social Hotel New York Times Square
- M Social Hotel New York Downtown
You can view a list of Columbia University’s preferred NYC hotels and associated rates, valid through June 30, 2027.
Through Direct Travel's global hotel program, Columbia travelers have access to more than 50,000 properties in 7,400 cities across 170 countries.
Participating hotels may offer additional benefits through negotiated partnership rates, including:
- Flexible cancellation policies
- Upgraded Wi-Fi
- Hotel loyalty program eligibility
In Concur Travel, eligible Direct Travel global hotel rates will appear as "Direct Global" rates under View Room.
These rates may also be booked by contacting a Direct Travel agent.
When traveling to a conference at which a hotel conference rate has been negotiated, the room must be booked directly through the conference organizers or with the hotel in order to get the conference rate.
Conference rates cannot be booked via Concur Travel.
A corporate or personal credit card is required to guarantee all hotel bookings and the card is only charged in the event of a no-show, or if the booking is not canceled by the specified cancelation deadline. If the cardholder is also the traveler, the same card may be presented at check-in to pay for the hotel stay.
Note: The card used to guarantee the booking does not automatically prepay or direct bill a hotel stay. If you are booking a hotel for a guest and you would like their hotel stay to be billed to a CU corporate card (instead of the guest’s card), you can set up Direct Billing with the specific hotel. Please follow these security guidelines:
- Contact the hotel directly
- Request a third party credit card authorization form
- Never email or fax a complete credit card number to any hotel
- Never email or fax a photo of the credit card or the cardholder’s driver’s license
- Complete credit card numbers should always be provided to the hotel over the phone
- Credit card authorizations should only include the last four digits of the card number that has been provided over the phone
These guidelines are critical to the security of credit cards while ensuring that an alternate credit card is directly billed for the guest's stay. Guests will still need to present a credit card upon check-in for incidentals that may be charged to their room.
Should any of Columbia's preferred hotels in New York City refuse to comply with these security guidelines, please email the Columbia Travel Procurement Team.
Note: Acceptance of a 3rd party credit card at all other domestic or international hotels, is solely based on the discretion of the individual hotel.