Find the requirements and restrictions when booking hotels.

    Hotel discounts are available to Columbia University travelers for both domestic and international destinations when booking either via the Concur Travel Online Booking Tool, or via a Columbia University designated Travel Counselor at World Travel, Inc. (WTI).

    To learn how to book hotels in Concur Travel, visit Video: Using Concur Travel to Purchase Domestic Air, Hotel, and Rental Car.

    Columbia University has negotiated discounted room rates with specific hotels throughout Manhattan which offer competitive pricing and value-added amenities.

    Preferred Hotels for New York City

    • The Edge*
    • The Arthouse*
    • The Warwick New York*
    • The Beacon
    • The Aloft Harlem

    *These hotels include complimentary breakfast in Columbia negotiated rates.

    Please note: The Lucerne and the Bell Claire have been temporarily removed from our list of preferred hotels in New York City.

    Download and view the list of Columbia University Preferred Hotels in New York City (pdf) for preferred pricing which is valid through June 30, 2021.  Note: As hotel occupancy levels continue to remain low due to the pandemic, lower promotional rates may be available and can be booked on Concur Travel. 

    The Purchasing Department is continually looking to add additional hotels to our preferred hotel program and we encourage you to check this site periodically to learn about new program offers.

    Through World Travel, Inc.’s Global Hotel Program partnerships, travelers will gain immediate access to competitive rates at over 44,000 hotel properties across the globe, from boutique hotels to major chains. Partnership rates at participating hotels will automatically display in Concur as “Radius” rates under “Room Options” and may also be booked over the phone with a World Travel Counselor.

    When traveling to a conference at which a hotel conference rate has been negotiated, the room must be booked directly through the conference organizers or with the hotel in order to get the conference rate.

    Conference rates cannot be booked via Concur Travel.

    A corporate or personal credit card is required to guarantee all hotel bookings. For information on how to set this up, visit Travel How-Tos.

    Still have questions?

    Routine travel questions may be emailed to World Travel, Inc.

    For all other questions, visit our Finance Service Center.