Find the requirements and restrictions when booking hotels.

    Columbia University has negotiated discounted room rates with specific hotels throughout Manhattan which offer competitive pricing and value-added amenities.

    Preferred Hotels for New York City

    • The Edge*
    • The Arthouse*
    • The Warwick New York
    • The Aloft Harlem

    *These hotels include complimentary breakfast in Columbia negotiated rates.

    Download and view the list of Columbia University Preferred Hotels in New York City (pdf) for preferred pricing which is valid through June 30, 2022.  

    The Purchasing Department is continually looking to add additional hotels to our preferred hotel program and we encourage you to check this site periodically to learn about new program offers.

    Through World Travel, Inc.’s Global Hotel Program partnerships, travelers will gain immediate access to competitive rates at over 44,000 hotel properties across the globe, from boutique hotels to major chains. Partnership rates at participating hotels will automatically display in Concur as “Radius” rates under “Room Options” and may also be booked over the phone with a World Travel Counselor.

    Note: When booking a hotel in Concur, expand on the blue “Get Rates” or “View Rooms” tab to view all room options.  It is important to always click on the “Rules and cancellation policy” link to determine if you are booking a highly restricted room rate which is non-refundable/non-cancelable/non-changeable.  Rates that require a deposit or prepayment in full are usually an indication that the rate is non-refundable/non-cancelable/non-changeable.  Rates requiring a deposit at hotels in Las Vegas or at some conference hotels are the exception, as in these instances deposits may be refundable if a booking is cancelled by the specified time outlined by the hotel.

    If selecting a rate that may be changed or cancelled, always read the hotel’s cancellation policy line-by-line as polices vary widely by hotel and in some cases, the dates of your stay.

    When traveling to a conference at which a hotel conference rate has been negotiated, the room must be booked directly through the conference organizers or with the hotel in order to get the conference rate.

    Conference rates cannot be booked via Concur Travel.

    A corporate or personal credit card is required to guarantee all hotel bookings. For information on how to set this up, visit Travel How-Tos.

    Still have questions?

    Routine travel questions may be emailed to World Travel, Inc.

    For all other questions, visit our Finance Service Center.