Assign a Travel and Expense Corporate Card transaction to an Expense Report for a future dated trip

What is it?

When you use your Travel and Expense Corporate Card to make purchases or reservations for a future business trip, you can add your transactions to an Expense Report to avoid receiving frequent email reminders to reconcile your transactions for the period leading up to your upcoming trip. You do not have to submit the Expense Report until after your trip end date.

Who’s it for?

Anyone who uses the Travel and Expense Corporate Card to make business travel purchases for a future business trip.

How do I do it?

1.  In Concur, click the Expense tab. The Report Library View displays Active Expense Reports and the Available Expenses list displays any transactions from the CU Corporate Card, Columbia Air / Rail Central Pay, or receipts that you photographed using the Concur mobile app (labeled Cash/Personal Credit Card.)  You will also see receipts from Uber / Lyft if you have set up your Uber or Lyft app to send receipts to Concur.

2. Select the Check Box for the Corporate Card transaction(s) associated with your future dated trip.


 

3. Click the Move to dropdown and select to add the transaction to a New Report.

4. Select CU Travel Expense for Type of Report and enter the Business Travel Start Date and Business Travel End Date of your future trip. Complete the Report Header with all required information. The transaction date of the expense must be within the Business Travel Start and End Dates unless the Expense Type used is Airfare, Airline Fees, Hotel/Lodging Advanced Deposit, Booking Fees, Conference/Seminar/Training Fees or Train/Rail.

 

5.  Click Create Report.

Do not complete and submit the report until after you have returned from your business trip.

After your trip end date, navigate to the Expense tab in Concur and click the tile for the unsubmitted report.

Complete the Expense Report as needed and submit.